§ 1-2-187. Alternative procurement procedures ($25,000.00 and over).

(a)

When the senior division manager of purchasing determines that the use of competitive, sealed bidding for procurements of twenty-five thousand dollars ($25,000.00) or more is either not practicable or not advantageous to the county, a contract may be entered into by any of the following methods:

(1)

Competitive sealed proposals;

(2)

Competitive negotiation;

(3)

Request for qualification;

(4)

Request for proposals;

(5)

Request for information;

(6)

Noncompetitive sole source procurement; or

(7)

Any other method allowed or permitted by law approved by the board of county commissioners and designed to select the most qualified provider at the lowest cost.

(b)

Competitive proposals shall be solicited through a request for proposals.

(c)

Adequate public notice of the alternative procurement procedure shall be given in the same manner as provided for in the competitive sealed bid process.

(d)

The alternative procurement procedure shall state the relative importance of price and other evaluation criteria.

(e)

A pre-submittal meeting may be held where the alternative procurement procedure shall be publicly discussed with all attending respondents. Discussion shall include questions from respondents on any issues considered germane to the requirements or project. The date and time of the pre-submittal meeting shall be included in the advertised notice of the alternative procurement procedure.

(f)

Award shall be made to the responsible offeror whose proposal is determined in writing to be the most advantageous to the county taking into consideration price and the evaluation criteria set forth in the alternative procurement procedure. No other factors or criteria shall be used in the evaluation. A summary of the basis on which the award is to be made shall be included in the official contract file and presented to the board of county commissioners.

(Ord. No. 95-025, § 12, 6-6-95; Ord. No. 2009-005, § 7, 2-10-09)